You have a legal right (under the General Data Protection Regulation), to be informed about how LT2 Multi Academy Trust uses any personal information that we hold about you. To comply with this, we provide a ‘privacy notice’ to you where we are processing your personal data.
This privacy notice explains how we collect, store, use and share personal data about you.
The LT2 Trust is the ‘data controller’ for the purposes of data protection law.
You can contact the LT2 Data Protection Officer (DPO) here
The personal data we hold
We hold a range of personal information about you to make sure we can help you learn and look after you while you attend one of our schools/academies.
For the same reasons, we get information about you from some other places too – like other schools or academies, the local council and the government.
This information includes:
- Your contact details
- Your test results
- Your attendance records
- Your bio-metric information, like finger prints which are used in many of our canteens
- Your characteristics, like your ethnic background or any special educational needs
- Any medical conditions you have
- Details of any behaviour or exclusions
- CCTV images
Why we use this data
We use this data to help run the schools and Trust, including to:
- Get in touch with you and your parents when we need to
- Check how you’re doing in class, your tests and exams and work out whether you or your teachers need any extra help
- Track how well the Trust or School/Academy as a whole is performing
- Look after your wellbeing
- Provide access to applications and online services to further your learning
Our legal basis for using this data
We will only collect and use your information when the law allows us to. Most often, we will use your information where:
- We need to comply with the law
- We need to use it to carry out a task in the public interest (in order to provide you with an education)
- We need to use it to carry out a contract
Sometimes, we may also use your personal information where:
- You, or your parents/carers have given us permission to use it in a certain way
- We need to protect your interests (or someone else’s interest)
Where we have got permission to use your data, you or your parents/carers may withdraw this at any time. We will make this clear when we ask for permission and explain how to go about withdrawing consent.
Some of the reasons listed above for collecting and using your information overlap, and there may be several grounds which mean we can use your data.
Change of purpose
We will only use your personal information for the purposes for which we collected it unless we need to use it for another reason that is similar to the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
We may use your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Collecting this information
While in most cases you, or your parents/carers, must provide the personal information we need to collect, there are some occasions when you can choose whether or not to provide the data.
We will always tell you if it is optional. If you must provide the data, we will explain what might happen if you do not provide it.
How we store this data
We will keep personal information about you while you are a student at our Trust. We may also keep it after you have left the Trust, where we are required to by law.
We are developing a LT2 Records Management Policy which will set out how long we keep information about you.
We do not share personal information about you with anyone outside the Trust without permission from you or your parents/carers unless the law and our policies allow us to do so.
Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about you with other organisations. Please contact GDPR@learningleading.org for a list of these organisations/providers.
Transferring data internationally
Where we share data with an organisation that is based outside the European Economic Area, we will protect your data by following data protection law.
National Pupil Database
We are required to provide information about you to the Department for Education as part of statutory data collections such as the school census and early years census.
Some of this information is then stored in the National Pupil Database (NPD), which is owned and managed by the Department and provides evidence on school performance to inform research.
The database is held electronically so it can easily be turned into statistics. The information is securely collected from a range of sources including schools, local authorities and exam boards.
The Department for Education may share information from the NPD with other organisations which promote children’s education or wellbeing in England. Such organisations must agree to strict terms and conditions about how they will use the data.
For more information, see the Department’s webpage on how it collects and shares research data.
You can also contact the Department for Education with any further questions about the NPD.
Youth support services
Once you reach the age of 13, we are legally required to pass on certain information about you to Warwickshire County Council as it has legal responsibilities regarding the education or training of 13-19 year-olds.
This information enables WCC to provide youth support services, post-16 education and training services, and careers advisers.
Your parents/carers, or you (once you are aged 16 or over), can contact our Data Protection Officer to request that we only pass on your name, address and date of birth to Warwickshire County Council
You can find out if we hold any personal information about you, and how we use it, by making a ‘subject access request’, as long as we judge that you can properly understand your rights and what they mean.
If we do hold information about you, we will:
- Give you a description of it
- Tell you why we are holding and using it, and how long we will keep it for
- Explain where we got it from, if not from you or your parents
- Tell you who it has been, or will be, shared with
- Let you know if we are using your data to make any automated decisions (decisions being taken solely by a computer or machine, rather than by a person)
- Give you a copy of the information
You may also ask us to send your personal information to another organisation electronically in certain circumstances.
If you would like to make a request, please contact SAR@learningleading.org
Your other rights over your data
You have other rights over how your personal data is used and kept safe, including the right to:
- Say that you don’t want it to be used if this would cause, or is causing, harm or distress
- Stop it being used to send you marketing materials
- Say that you don’t want it used to make automated decisions (decisions made solely by a computer or machine)
- Have it corrected, deleted or destroyed if it is wrong, or restrict our use of it
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about the way we handle your information, please speak to us in the first instance. To make a complaint, please use the LT2 Complaints Policy and Procedure.
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our DPO.